Attendance for hotels
Attendance and shift scheduling for every hotel department.
Reception, housekeeping, food and beverage, spa and maintenance can manage their own schedules while hotel management sees attendance across every property in real time.
At a glance
- By property
- One view across every hotel in the group.
- By department
- Each department head manages their own team.
- Around the clock
- Night work and split working days stay correctly calculated.
Made for the moving parts of a hotel day.
Hotel staffing changes by department, service period and occupancy. Attendance keeps those moving parts connected without forcing every manager into the same schedule.
- 01
Each department owns its schedule
Reception, housekeeping, kitchen, restaurant, spa and maintenance managers build and approve the schedules for their own teams.
- 02
Employees can move between properties
A person covering another hotel keeps one employee record while the attendance entry is assigned to the property where the work took place.
- 03
Night and split working days remain clear
A night auditor’s shift stays on the correct working day. Morning and evening work periods are calculated together without manual reconstruction.
- 04
Exceptions reach the right manager
Late arrivals, missing records and work outside the published schedule are shown to the department head before hours are approved.
From the department schedule to approved hotel hours.
The schedule, attendance record and final hours remain part of the same process.
- 01
Publish each department’s schedule
Department heads schedule their teams and management can see whether every department is covered.
- 02
Notify staff and handle changes
Employees receive their shifts on mobile and submit requests when a change is needed.
- 03
See attendance as it happens
Check-ins from staff entrances and approved mobile locations appear by property, department and shift.
- 04
Review and approve hours
The responsible manager checks exceptions before approved hours are exported or sent to payroll.
At a glance
Clock in at the staff entrance or from an approved work location.
Place a terminal at the main staff entrance, add another at a separate service area, and allow mobile attendance only for roles that work away from those points. All methods feed the same live attendance view.
Compare attendance terminals- 01
QR first
A fast, contact-free method for staff entrances and seasonal employees.
- 02
RFID, NFC or PIN
Use the method that suits each entrance and the cards or phones already issued to staff.
- 03
Smartphone attendance
Useful for approved off-site work, with location rules and a separate status from on-property attendance.
Questions from this industry
- Can one system cover several hotels?
- Yes. Hotels, departments and entrances remain separate operationally, while management receives one consolidated view and employees keep one history.
- How are night shifts calculated?
- A shift that starts before midnight and ends the next morning remains one working period on the day it began, using the rules configured for the hotel.
- Must it connect to our payroll?
- No. Attendance works independently. If you want an automated flow, approved hours can be exported or connected to the HR or payroll system you already use.
See Attendance with your hotel departments and shift patterns.
Bring one real schedule to the demonstration and we will show the complete flow from publication to approved hours.